# Collections accessible upon approval

To prevent misuse of your QR codes, you can add an approval level before trainees can access a collection. This can be particularly useful in the case of distance learning sessions.

## How to set approval on a collection

To activate this function, simply check the "**Needs approval**" box next to the collection name.

<figure><img src="/files/Za5yjCXevq4QcJ3eOpga" alt=""><figcaption></figcaption></figure>

On the **Collections** page, collections needing approval will display a little padlock in the top right corner:

<figure><img src="/files/kgtPJk8sAqEyEZ1N7kT7" alt="" width="563"><figcaption></figcaption></figure>

## Approval Flow

When a student fills out the identification form after scanning the QR code for a collection that requires pre-approval:

* A message will appear on their device, informing them that their access is pending approval from the instructor.
* The instructor will receive an email inviting him/her to approve or deny the student access in SENAR Studio:

<figure><img src="/files/pL6oS4ZJLoWCCUD8rz7Z" alt="" width="563"><figcaption></figcaption></figure>

* In SENAR Studio, the instructor will grant or deny access by clicking on either the green check or red X button.

<figure><img src="/files/TnflzJh0atCMrhCGUqf2" alt=""><figcaption></figcaption></figure>

* Once the instructor has granted access, an "Access Granted" message will appear on the student's device. The student can then install the simulators of the collection.
* If the instructor denies access, the pending user gets an "Access Denied" message and can't access the simulators. In this case, no token is debited from your account.

{% hint style="info" %}
You cannot withdraw access from a student after you have granted it. But if you have denied access in error, you can reverse your choice ([read more](/using-senar-studio/how-to-resolve-access-denied-in-error.md)).
{% endhint %}


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